New Hire Processing

Template and Sample Documents

Links to Federal New Hire Documents

Links to New York State New Hire Documents

• New Employee Onboarding Guide
  
  

• Sample New Hire Checklist
  
  

• Offer Letter for Non-exempt Employee
  
  

• Offer Letter for Exempt Employee
  
  

• Sample Employee Data and Emergency Contact Sheet
  
  

• Sample Orientation Schedule

• I-9 (Employment Eligibility Verification Form, complete within 3 days of hire)​
  
  

• W-4 (Employee Withholding Certificate -Federal)​

• IT-2104 (New York State Employee Withholding Allowance Certificate
  
  

• Wage Theft Prevention Act Notice - be sure to select the notice appropriate for the employee based on exemption, compensation structure (e.g., hourly, salaried), and primary language spoken.
  
  

• New York State LS15 Notice of Consent for Direct Deposit
  
  

• New Hire Reporting Form (complete within 20 days of hire)